Online Help
| To do this | Press |
| Open the Help window. | F1 |
| Close the Help window. | ALT+F4 |
| Switch between the Help window and the active program. | ALT+TAB |
| Go back to PowerPoint Home. | ALT+HOME |
| Select the next item in the Help window. | TAB |
| Select the previous item in the Help window. | SHIFT+TAB |
| Perform the action for the selected item. | ENTER |
| In the Browse PowerPoint Help section of the Help window, select the next or previous item, respectively. | TAB, SHIFT+TAB |
| In the Browse PowerPoint Help section of the Help window, expand or collapse the selected item, respectively. | ENTER |
| Select the next hidden text or hyperlink, including Show All or Hide All at the top of a topic. | TAB |
| Select the previous hidden text or hyperlink. | SHIFT+TAB |
| Perform the action for the selected Show All, Hide All, hidden text, or hyperlink. | ENTER |
| Move back to the previous Help topic (Back button). | ALT+LEFT ARROW or BACKSPACE |
| Move forward to the next Help topic (Forward button). | ALT+RIGHT ARROW |
| Scroll small amounts up or down, respectively, within the currently displayed Help topic. | UP ARROW, DOWN ARROW |
| Scroll larger amounts up or down, respectively, within the currently displayed Help topic. | PAGE UP, PAGE DOWN |
| Display a menu of commands for the Help window. This requires that the Help window have the active focus (click in the Help window). | SHIFT+F10 |
| Stop the last action (Stop button). | ESC |
| Refresh the window (Refresh button). | F5 |
| Print the current Help topic. Note If the cursor is not in the current Help topic, press F6 and then press CTRL+P. | CTRL+P |
| Change the connection state. You may need to press F6 more than once. | F6 (until the focus is in the Type words to search for box), TAB, DOWN ARROW |
| Type text in the Type words to search for box. You may need to press F6 more than once. | F6 |
| Switch among areas in the Help window; for example, switch between the toolbar, Type words to search for box, and Search list. | F6 |
| In a Table of Contents in tree view, select the next or previous item, respectively. | UP ARROW, DOWN ARROW |
| In a Table of Contents in tree view, expand or collapse the selected item, respectively. | LEFT ARROW, RIGHT ARROW |
Microsoft Office basics
| To do this | Press |
| Switch to the next window. | ALT+TAB |
| Switch to the previous window. | ALT+SHIFT+TAB |
| Close the active window. | CTRL+W or CTRL+F4 |
| Restore the size of the active window after you maximize it. | CTRL+F5 |
| Move to a task pane (task pane: A window within an Office program that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) from another pane in the program window (clockwise direction). You may need to press F6 more than once. Note If pressing F6 doesn't display the task pane that you want, press ALT to place focus on the Ribbon, which is a part of the Microsoft Office Fluent user interface , and then press CTRL+TAB to move to the task pane. The Ribbon is part of the new Microsoft Office Fluent user interface. It replaces the multiple menus and toolbars with one place to easily find all the commands that you need. | F6 |
| Move to a pane from another pane in the program window (counterclockwise direction). | SHIFT+F6 |
| When more than one window is open, switch to the next window. | CTRL+F6 |
| Switch to the previous window. | CTRL+SHIFT+F6 |
| When a document window is not maximized, perform the Move command (on the Control menu for the window). Use the arrow keys to move the window and when finished, press ESC. | CTRL+F7 |
| When a document window is not maximized, perform the Size command (on the Control menu for the window). Press the arrow keys to resize the window and when finished, press ESC. | CTRL+F8 |
| Minimize a window to an icon (works for only some Microsoft Office programs). | CTRL+F9 |
| Maximize or restore a selected window. | CTRL+F10 |
| Copy a picture of the screen to the Clipboard. | PRINT SCREEN |
| Copy a picture of the selected window to the Clipboard. | ALT+PRINT SCREEN |
| To do this | Press |
| Change the font. | CTRL+SHIFT+F |
| Change the font size. | CTRL+SHIFT+P |
| Increase the font size of the selected text. | CTRL+SHIFT+> |
| Decrease the font size of the selected text. | CTRL+SHIFT+< |
| To do this | Press |
| Move one character to the left. | LEFT ARROW |
| Move one character to the right. | RIGHT ARROW |
| Move one line up. | UP ARROW |
| Move one line down. | DOWN ARROW |
| Move one word to the left. | CTRL+LEFT ARROW |
| Move one word to the right. | CTRL+RIGHT ARROW |
| Move to the end of a line. | END |
| Move to the beginning of a line. | HOME |
| Move up one paragraph. | CTRL+UP ARROW |
| Move down one paragraph. | CTRL+DOWN ARROW |
| Move to the end of a text box. | CTRL+END |
| Move to the beginning of a text box. | CTRL+HOME |
| In Microsoft Office PowerPoint, move to the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide. | CTRL+ENTER |
| Repeat the last Find action. | SHIFT+F4 |
| To do this | Press |
| Open the Find dialog box. | CTRL+F |
| Open the Replace dialog box. | CTRL+H |
| Repeat the last Find action. | SHIFT+F4 |
| To do this | Press |
| Move to the next cell. | TAB |
| Move to the preceding cell. | SHIFT+TAB |
| Move to the next row. | DOWN ARROW |
| Move to the preceding row. | UP ARROW |
| Insert a tab in a cell. | CTRL+TAB |
| Start a new paragraph. | ENTER |
| Add a new row at the bottom of the table. | TAB at the end of the last row |
| To do this | Press |
| Move to a task pane (task pane: A window within an Office program that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) from another pane in the program window. (You may need to press F6 more than once.) | F6 |
| When a task pane is active, select the next or previous option in the task pane, respectively. | TAB, SHIFT+TAB |
| Display the full set of commands on the task pane menu. | CTRL+DOWN ARROW |
| Move among choices on a selected submenu; move among certain options in a group of options in a dialog box. | DOWN ARROW or UP ARROW |
| Open the selected menu, or perform the action assigned to the selected button. | SPACEBAR or ENTER |
| Open a shortcut menu; open a drop-down menu for the selected gallery item. | SHIFT+F10 |
| When a menu or submenu is visible, select the first or last command, respectively, on the menu or submenu. | HOME, END |
| Scroll up or down in the selected gallery list, respectively. | PAGE UP, PAGE DOWN |
| Move to the top or bottom of the selected gallery list, respectively. | HOME, END |
| Close a task pane. | CTRL+SPACEBAR, C |
| Open the Clipboard. | ALT+H, F, O |
| To do this | Press |
| Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message. | ALT+SHIFT+F10 |
| Select the next item on a smart tag menu. | DOWN ARROW |
| Select the previous item on a smart tag menu. | UP ARROW |
| Perform the action for the selected item on a smart tag menu. | ENTER |
| Close the smart tag menu or message. | ESC |
| To do this | Press |
| Move to the next option or option group. | TAB |
| Move to the previous option or option group. | SHIFT+TAB |
| Switch to the next tab in a dialog box. | CTRL+TAB |
| Switch to the previous tab in a dialog box. | CTRL+SHIFT+TAB |
| Open a selected drop-down list. | ALT+DOWN ARROW |
| Open the list if it is closed and move to an option in the list. | First letter of an option in a drop-down list |
| Move between options in an open drop-down list, or between options in a group of options. | Arrow keys |
| Close a selected drop-down list; cancel a command and close a dialog box. | ESC |
| Perform the action assigned to the selected button; select or clear the selected check box. | SPACEBAR |
| Select an option; select or clear a check box. | ALT+ the letter underlined in an option |
| Perform the action assigned to a default button in a dialog box. | ENTER |
| To do this | Press |
| Move to the beginning of the entry. | HOME |
| Move to the end of the entry. | END |
| Move one character to the left or right, respectively. | LEFT ARROW, RIGHT ARROW |
| Move one word to the left. | CTRL+LEFT ARROW |
| Move one word to the right. | CTRL+RIGHT ARROW |
| Select or cancel selection one character to the left. | SHIFT+LEFT ARROW |
| Select or cancel selection one character to the right. | SHIFT+RIGHT ARROW |
| Select or cancel selection one word to the left. | CTRL+SHIFT+LEFT ARROW |
| Select or cancel selection one word to the right. | CTRL+SHIFT+RIGHT ARROW |
| Select from the cursor to the beginning of the entry. | SHIFT+HOME |
| Select from the cursor to the end of the entry. | SHIFT+END |
| To do this | Press |
| Go to the previous folder.  | ALT+1 |
| Up One Level  button: Open the folder up one level above the open folder. | ALT+2 |
| Delete  button: Delete the selected folder or file. | ALT+3 or DELETE |
| Create New Folder  button: Create a new folder. | ALT+4 |
| Views  button: Switch among available folder views. | ALT+5 |
| Tools button: Show the Tools menu. | ALT+L |
| Display a shortcut menu for a selected item, such as a folder or file. | SHIFT+F10 |
| Move between options or areas in the dialog box. | TAB |
| Open the Look in list. | F4 or ALT+I |
| Refresh the file list. | F5 |
Common tasks in Microsoft Office PowerPoint
| To do this | Press |
| Move clockwise among panes in Normal view. | F6 |
| Move counterclockwise among panes in Normal view. | SHIFT+F6 |
| Switch between Slides and Outline tabs in the Outline and Slides pane in Normal view. | CTRL+SHIFT+TAB |
| To do this | Press |
| Promote a paragraph. | ALT+SHIFT+LEFT ARROW |
| Demote a paragraph. | ALT+SHIFT+RIGHT ARROW |
| Move selected paragraphs up. | ALT+SHIFT+UP ARROW |
| Move selected paragraphs down. | ALT+SHIFT+DOWN ARROW |
| Show heading level 1. | ALT+SHIFT+1 |
| Expand text below a heading. | ALT+SHIFT+PLUS SIGN |
| Collapse text below a heading. | ALT+SHIFT+MINUS SIGN |
| To do this | Press |
| Show or hide the grid. | SHIFT+F9 |
| Show or hide guides. | ALT+F9 |
| To do this | Press |
| Select one character to the right. | SHIFT+RIGHT ARROW |
| Select one character to the left. | SHIFT+LEFT ARROW |
| Select to the end of a word. | CTRL+SHIFT+RIGHT ARROW |
| Select to the beginning of a word. | CTRL+SHIFT+LEFT ARROW |
| Select one line up. | SHIFT+UP ARROW |
| Select one line down. | SHIFT+DOWN ARROW |
| Select an object (with text selected inside the object). | ESC |
| Select an object (with an object selected). | TAB or SHIFT+TAB until the object you want is selected |
| Select text within an object (with an object selected). | ENTER |
| Select all objects. | CTRL+A (on the Slides tab) |
| Select all slides. | CTRL+A (in Slide Sorter view) |
| Select all text. | CTRL+A (on the Outline tab) |
| To do this | Press |
| Delete one character to the left. | BACKSPACE |
| Delete one word to the left. | CTRL+BACKSPACE |
| Delete one character to the right. | DELETE |
| Delete one word to the right. | CTRL+DELETE |
| Cut selected object. | CTRL+X |
| Copy selected object. | CTRL+C |
| Paste cut or copied object. | CTRL+V |
| Undo the last action. | CTRL+Z |
| Redo the last action. | CTRL+Y |
| Copy formatting only. | CTRL+SHIFT+C |
| Paste formatting only. | CTRL+SHIFT+V |
| Paste special. | CTRL+ALT+V |
| To do this | Press |
| Move one character to the left. | LEFT ARROW |
| Move one character to the right. | RIGHT ARROW |
| Move one line up. | UP ARROW |
| Move one line down. | DOWN ARROW |
| Move one word to the left. | CTRL+LEFT ARROW |
| Move one word to the right. | CTRL+RIGHT ARROW |
| Move to the end of a line. | END |
| Move to the beginning of a line. | HOME |
| Move up one paragraph. | CTRL+UP ARROW |
| Move down one paragraph. | CTRL+DOWN ARROW |
| Move to the end of a text box. | CTRL+END |
| Move to the beginning of a text box. | CTRL+HOME |
| Move to the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide. | CTRL+ENTER |
| Move to repeat the last Find action. | SHIFT+F4 |
| To do this | Press |
| Move to the next cell. | TAB |
| Move to the preceding cell. | SHIFT+TAB |
| Move to the next row. | DOWN ARROW |
| Move to the preceding row. | UP ARROW |
| Insert a tab in a cell. | CTRL+TAB |
| Start a new paragraph. | ENTER |
| Add a new row at the bottom of the table. | TAB at the end of the last row |
Change or resize the font
| To do this | Press |
| Open the Font dialog box to change the font. | CTRL+SHIFT+F |
| Open the Font dialog box to change the font size. | CTRL+SHIFT+P |
| Increase the font size. | CTRL+SHIFT+> |
| Decrease the font size. | CTRL+SHIFT+< |
Apply character formats
| To do this | Press |
| Open the Font dialog box to change the formatting of characters. | CTRL+T |
| Change the case of letters between sentence, lowercase, or uppercase. | SHIFT+F3 |
| Apply bold formatting. | CTRL+B |
| Apply an underline. | CTRL+U |
| Apply italic formatting. | CTRL+I |
| Apply subscript formatting (automatic spacing). | CTRL+EQUAL SIGN |
| Apply superscript formatting (automatic spacing). | CTRL+SHIFT+PLUS SIGN |
| Remove manual character formatting, such as subscript and superscript. | CTRL+SPACEBAR |
| Insert a hyperlink. | CTRL+K |
| To do this | Press |
| Start the presentation from the beginning. | F5 |
| Perform the next animation or advance to the next slide. | N, ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or SPACEBAR |
| Perform the previous animation or return to the previous slide. | P, PAGE UP, LEFT ARROW, UP ARROW, or BACKSPACE |
| Go to slide number. | number+ENTER |
| Display a blank black slide, or return to the presentation from a blank black slide. | B or PERIOD |
| Display a blank white slide, or return to the presentation from a blank white slide. | W or COMMA |
| Stop or restart an automatic presentation. | S |
| End a presentation. | ESC or HYPHEN |
| Erase on-screen annotations. | E |
| Go to the next slide, if the next slide is hidden. | H |
| Set new timings while rehearsing. | T |
| Use original timings while rehearsing. | O |
| Use a mouse click to advance while rehearsing. | M |
| Return to the first slide. | 1+ENTER |
| Redisplay hidden pointer or change the pointer to a pen. | CTRL+P |
| Redisplay hidden pointer or change the pointer to an arrow. | CTRL+A |
| Hide the pointer and navigation button immediately. | CTRL+H |
| Hide the pointer and navigation button in 15 seconds. | CTRL+U |
| Display the shortcut menu. | SHIFT+F10 |
| Go to the first or next hyperlink on a slide. | TAB |
| Go to the last or previous hyperlink on a slide. | SHIFT+TAB |
| Perform the "mouse click" behavior of the selected hyperlink. | ENTER while a hyperlink is selected |
